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Director of design management

OBJECTIVE

Masterise Homes is looking to hire a Director of design management to join the Design department team to help drive efficiency and effective function of the company.

The Director of design management will report to the Head of Design and will drive implementation of all design activities for all projects assigned to him, and will be assisting the HOD in building up design processes, standards & regulations and ultimately ensure a clear road map towards outputs of high quality in line with international standards. The director of design management will also be a key stakeholder and a go-to person representing the design department while coordinating with other internal departments and external consultants, contractors, and vendors.

KEY ACCOUNTABILITIES 

1. Design work- Business as usual

  • In conjunction with the HOD, develop the Team resources requirement for each project
  • Assist the HOD in drafting of project design brief, scope & deliverables for new projects
  • Prepare the RFPs for Design Consultants and specialist consultants
  • Participate in evaluation of Technical proposal received from the consultants and company qualifications, and assist HOD with recommendations
  • Establish design work delivery timelines in coordination with Project directors and consultants
  • Conduct kick off meetings, Technical coordination meetings, and weekly progress meetings with the consultants
  • Develop the Project Design Management Plan (PDMP) for each project
  • Ensure timely and accurate design work by coordinating, monitoring, reviewing and managing design consultants work in conjunction with set design management plan and expected  quality 
  • Manage & Monitor consultants work progress in relation to set  design programmes 
  • Manage the review and comment on all drawings and  documents submitted by Design Consultants in coordination  with all heads of sections and ensure the incorporation of all  revisions on all documents and issuance of comments in timely  manor  
  • Coordinate inputs of Design Department Directors when technical support is required to ensure the correctness and  completeness of design 
  • Review and report to the HOD all reports submitted by Design  Consultant including weekly Areas of Concern 
  • Manage the preparation, delivery and final submissions of  Design Stage Reports for attaining the Design Stage Gateway  Approvals from the HOD, Chairman and EXCO in accordance  with Design Management Processes (DMP) 
  • Manage Risk registry of each project, and coordinate  resolutions with HOD on regular basis 
  • Manage cost periodically in coordination with QS team and  project director and insure alignment of design to overall set  budgets 
  • Call for and Manage Value engineering workshops with the  consultant as needed to achieve targeted budget through  optimal designs. Ensure that a detailed and methodical value 
  • engineering and constructability process is adopted throughout  the project design process. Propose alternative  
  • materials/systems to improve the design operation and  construction cost through the project life cycle 
  • Manage the preparation of design submission documents and  assist Government submission team with any technical discussions and resolution of issues  
  • Maintain record of Design Consultant(s) submittals, and  correspondence received. And ensure uploading Documents to  server through the assistance of department secretary 
  • Ensure distribution of documents & information to all relevant  Directors in a timely manor  
  • Evaluate and endorse any variation orders/change requests  submitted by the Design Consultant(s) in coordination with  HOD  
  • Assist HOD with inputs required for presentations to BOD 

2. Internal departments- Relations & coordination 

  • Act as the point of contact & the design department  representative to other internal departments attending to  queries, providing information and resolving any design related  issues  
  • Liaise with Projects department, Development department, real estate department, Project Directors, Project Managers,  Procurement department, finance department, sales admin and  marketing departments to ensure design work is executed in  alignment with overall project vision and expectations 
  • When needed, support the Project Director during Development of the project Professional Services procurement  strategy 
  • Support Project Directors and other stake holder on any  technical input or studies required 
  • In coordination with Director of Concept design, ensure timely  production of sales & marketing materials by external vendors.  This includes 3D CGI, Animation video, and Scale model  production 
  • When needed, assist Projects department in resolving design  related issues on site, and propose solutions 
  • Manage materials sample review and approval process with  Design Directors 
  • Coordinate and support the QS/ Estimation Department with the development of project cost estimate at each design stage  

3. Building & Developing Department standards & Processes  

  • Assist HOD in developing design management plan (DMP)  standard form 
  • Assist HOD in developing standard RFP templates for all design  consultancy services 
  • Assist HOD to build MASTERISE design standards manual d. Assist HOD to setup design review checklists  
  • Assist HOD to setup templates for all generated reports,  submission documents, and forms in line with department  processes and procedures 
  • Assist HOD to develop design department processes &  procedures 
  • Assist HOD in defining differentiating standards for the 3 project segments 
  • Assist HOD in coordination with Design Directors to develop  “Statutory design guidelines (SDG)” document containing  general design guidelines & regulations issued by the government. This can be built based on general accumulated  knowledge, issued directives from the government, and  comments received during government design review process  
  • Enforce implementation of all design standards and procedures  throughout the stages of design 
  • Communicate with Facility management department and  ensure client feedback and issues are communicated to HOD  and section heads through building of” lessons-learnt” log and ensure implementation of measures to rectify issues in future  projects with all heads of sections within Design department k. Establish professional relationships with peer professionals in the industry. 
  • Maintain awareness of industry trends, methodologies, tools,  templates and best practices in project management in relation  to design engineering. 
  • Maintain awareness of newly launched projects in local market,  and continuously explore differentiators for our projects  

4. TEAM BUILDING & DEVELOPMENT 

  • Advocate & cultivate a culture of continuous improvements within the department 
  • Cultivate a culture of transparency& accountability within the  department  
  • Cultivate a culture of cooperation within team members in the  department and with other internal departments based on the  common goals and objectives of the company 
  • In coordination with HOD and in line with set job description, define a clear scope of work for each person within the team,  and the level of responsibilities assigned to them. And communicate expectations directly to team members  
  • Assist the HOD in setting up a road map for every member  within his team in order to visualize a clear pathway to his  career progression and growth within the company 
  • Assist HOD to periodically setup training sessions for team  members through external suppliers and exposure to building systems & materials, and through internal mentoring and  sharing of knowledge 
  • Ensure continuous mentoring of internal team members, and  alignment with best practices and international work standards.


Technical Capability

  Standard Competencies Weight
A Knowledge 25%
1

Education: BA level degree in Architecture or higher

 
2

Excellent knowledge in international codes and best practices

 
3

A working technical knowledge of building
systems, building codes, and regional design guidelines

 
B Experience 25%
1

Relevant experience in design management of Multi- use developments with different project scales

 
2

Should come from a design background and have a proven track record with heavy previous involvement in design

 
3

Total working experience of 15 years & above

 
C

Software knowledge

5%
1

Proficient in common engineering
application software (AutoCAD)

 
2

Knowledge in Revit software (BIM) is an advantage

 
3

Proficient in common application software (Power point, Excel..etc)

 
D

Core Competencies

 
D1

General Competencies

10%
1

Dynamic and motivated team player who is both efficient when working independently with minimal supervision or in a team

 
2

A flexible, self-driven and a proactive individual able to understand the nature of the work and prioritize according to schedule and deadlines

 
D2

Special Competencies

10%
1

PMP certification or equivalent Program Management certification will be an added advantage

 
2 Demonstrated capability to think strategically and execute tactically  
3

Ability to learn quickly and show
resourcefulness

 
D3

Leadership Competencies

 
1

Able to motivate and inspire and get the most out of people

 
2

Able to gain people’s trust through technical competency and gain respect through a well balanced personality

 
3

Open minded and able to lead conversations and brainstorming sessions

 
 

Total

 100%

 


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